Overview
Note: Ensure prior to exporting, purchase/expense and freight account codes in iTMS and Xero are set-up the same. Refer to the document ‘Set-up Account Codes to Correspond between iTMS and Xero.

Open the INVOICING tab and select the Export-Xero icon and log onto the window with your Xero details. Click on the ‘Purchase Orders’ tab and then click on the Get Invoice icon – wait while the list is generated.

Check any coloured entries, an Orange highlighted entry indicates that the invoice has a zero value, this is only a warning and will not stop the invoice from exporting. A Red highlighted on the invoice number indicates that there is an issue with the Supplier. This might be due to the supplier not having been exported previously so there is no UID number in the record or the UID in the supplier doesn’t match the card in Xero.

To open the record – do a right-mouse click on the purchase invoice and select “View Purchase”. Edit as required and press F9 to save. When editing is complete and saved, click on the Get Purchase icon to re-populate list and hopefully the Red highlight has disappeared.

Select the Purchase Invoices for export by dbl-clicking on the line of the invoice this will highlight the line blue. All the Invoices can be selected by clicking on the Select All icon and de-selected by clicking on Clear.

Click on the Post Invoice icon to begin the export process, a message will appear at the bottom when the export has finished. You can check the Xero Export log which is created in the OPTO\APPDATA\EXPORT folder for if any errors occurred.

Opto Software Pty Ltd
Created: 16/09/24