Overview
A batch entry is used when clock records need to be manually entered into OPTO. This could be due to Off-site work, Annual/Personal leave, Training or an employee has forgotten to clock on for the day. This function records Work and/or jobs times for a single employee on a single day only.
Note: There are two options for entering times and they required different windows –
Option1. Job Batch Minutes – Start and finish times for each job are entered and the system will calculate the job time and assign it as Normal, time and a half, or double time.
Option 2. Job Batch HRS – The actual job hours are entered directly as time for classification – Normal, time and a half, or double time.
Option 1 – Job Batch Time Entry
Open the RESOURCES tab on the OPTO ribbon, click on the ‘Job Batch’ icon to open the window. Enter the required employee number in the “Emp No” field or press <F2> and select employee from the popup list and then click on OK.
Today’s date and the default start / finish and lunch break times will populate the window.
- Change the Date Start and Date Finish to require batch date
- Check and change where required the Work Start and Finish times in 24 hr time
- Check and change if required the Lunch Start and finish.
- The Work Time number should then reflect the actual payable hours for the day.
Option1. Job Batch Minutes – Open the Job Batch Minutes window and click in the “Job No” column and press <F2> and select the job from the pop-up list and then click OK. Press <TAB> to advance to the “WC” field, press <F2> and select a workcenter codes recorded on that Job from the list and then click OK. After entering the “WC” code the Start and Finish date will be automatically generated and also the Start time. Edit the Start time if required and then enter the finish time. Time in minutes will be calculated in the NT(=Normal Time), 1 ½(=Time and a half overtime rate), DT(=Double time overtime rate) .
The following fields are may be optional:
- “Qty”= Quantity of parts done
- “Fin”= if the process has been finished this will be automatically generated from the Process Control record.
- “Lun”= Lunch break time in Minutes.
Press <F9> to save the record.
Option 2. Job Batch HRS – Open the Job Batch HRS window and enter the employee number and date. If the employee has an existing clock record for that day, a message will appear. Click OK and proceed to enter the details.
This option is suitable when an employee clocks on but the job tickets and times are manually entered on another day. Click in the “Job No” column, enter and the job ticket number or press <F2> and select the job ticket from the pop-up list and then click OK. Press <TAB> to advance to the “WC” field, enter the WC number or press <F2> and select a workcenter codes existing on that Job Ticket from the list and then click OK. Enter the normal time and lunch if required, click on the Save icon.
Opto Software Pty Ltd Revised: 05/11/2024
